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A Little Nutrition – Medical Insurance Billing Service and Policy

Increasing access to dietitian services is our passion. Therefore, we are pleased to offer a Direct Billing Program at A Little Nutrition. Direct billing medical insurance plans is a courtesy we offer our clients, and is not a mandatory program.  We offer this service free of charge,  in order to make your experience more enjoyable.

We will try to directly bill only to those companies that may allow for it and for those policies that will pay the health care provider directly.

PLEASE NOTE:  Everyone’s medical insurance policy is different.  In some cases, your insurance provider may not allow the clinic to be paid directly or assignment of benefits.  In this case, you will be asked to pay for your session in full. We will issue you a receipt for you to submit your claim to your insurance provider. You will then receive reimbursement directly from your insurance company.

How does the Direct Billing Program work?

1. Submit your insurance policy number/ID to our office via our online intake form, emailing us at admin@alittlenutrition.com or calling us at 204-515-7466

2. We will look into your insurance coverage, and let you know the details of your coverage. Please note that everyone’s insurance plan is different and you may require to obtain a doctor’s note for coverage, or have a deductible that you need to pay.

  • We will check into your coverage for dietitian services for you.  However clients are responsible to ensure their benefit plan does cover services by a registered dietitian & whether or not a doctor’s note is required.
  • If you require a doctor’s note, and don’t have one at the time of your appointment, you will have 2-weeks to send it to us, or we will have to take full payment for your session.   You can submit your claim once you have obtained a doctors note. You can get one easily from any of our Walmart medical clinics as a walk-in patient. They can fax it to our office, as our referral form is set up in their computer system. See office locations for a clinic near you. 
  • If you are covered by your own insurance as well as a spouse/partner’s plan, the insurance rules are that you must claim against your own plan 1st until it’s used up and then you can claim on the alternate plan.

IMPORTANT: In order for us to be able to direct bill for you we require a Visa or MasterCard number to be held on file.

If we encounter a problem with your billing, we never charge your card automatically.  Sometimes the insurance company pays the client instead of our client, loses a claim or denies a claim.

We first call you and the insurance company to rectify the situation and only charge the card as a last resort, but not before speaking with you – the cardholder. Thanks for your understanding!

Facts about Direct Billing:

Will I need to pay anything?

Some insurance plans do not cover the full amount of our dietitian service fee. If this is the case, you will pay the portion of the nutrition session cost that the insurance company doesn’t pay. For example, if you have coverage for 80% of your $125 visit fee, you will pay $25. Your insurance company will pay the remaining $100 to the clinic. Payment amounts depend on your individual coverage. There may also be a deductible that you have to pay before coverage begins.

Can I use direct billing to prepay for future appointments? 

No, we can only direct bill for appointments that already took place.

Why do Insurance companies provide different coverage for their members? 

Each plan is individual to the member. Insurance companies can have many different plans. For example, we have seen Blue Cross cover as little as 10% of sessions and up to 100% coverage.

What if my plan covers 100%? 

Yay!  You won’t have to pay anything!

Please note: In order for us to be able to direct bill for you we do require a Visa or MasterCard number to be held on file.

What if I have several insurance plans?  Can you help coordinate them?

We will only direct bill to one insurance company at a time. For example, if you have 2 Blue Cross plans, then we can coordinate benefits for you. However, if you have a primary plan with Blue Cross and a secondary plan with Great West Life, then unfortunately, we do not offer any coordination of benefits. You will have to submit your receipt for the balance of the nutrition session cost to the other plan provider on your own.

Do I get a receipt if you direct bill for me? 

You will get a receipt only for the portion that you pay.  For example, if you have 100% coverage, you will not get a receipt.  If you have 80% coverage, you will get a receipt for the 20% remaining balance that you pay.

Do insurance companies pay for missed appointment charges?  

No, insurance companies do not cover missed appointment charges.

If you agree with the information above, we would be happy to direct bill you appointment if you plan allows. Please fill out the following form.

Direct Billing Program

  • Request To Direct Bill Nutrition Appointment

    If you want to direct bill your appointment, please fill out our medical insurance information form. We will check with your insurance policy to see if your plan qualifies for direct billing and let you know your plan coverage info.

  • Medical Insurance Information -

    If you would like to use your medical insurance to pay for your appointment, please fill out the following information. Note: We can only direct bill if your plan allows direct billing. Companies like Sunlife, Manulife, Empire Life, Co-operators & Desjardins do not allow direct billing. If you have insurance with these companies, you will have to pay upfront and submit your claim after your appointment. 

  • We probably haven't worked with this company yet, so we will do our best to get set up to direct bill for you, however that is only if your plan allows.

  • PLEASE NOTE: If you are a dependent on the plan, please provide the primary policy holders FIRST & LAST NAME. If this is your plan, you can leave name and Date of birth blank.

  • Primary Policy Holders Date Of Birth

  • Co-ordination of  Benefits

    If you have two plans with the same insurance company, we would be happy to coordinate benefits. The second payer *must be the same insurance company as primary. Ex. Blue Cross & Blue Cross or GWL & GWL . We can not coordinate benefits with different insurance companies.

  • Medical Insurance Plan Numbers

  • Primary Policy Holders Date Of Birth
    By checking this box and submitting this form, I acknowledge I have read, had the opportunity to ask questions, and agree with the Direct Billing Policy above. I am aware of the Medical Insurance Billing Service and Direct Billing Policy.

  • Thank you! Please submit now and we will get back to you shortly.